Solicitation Manager

General Description:
Under the direction of the Director of Construction, the Construction Solicitation Manager is responsible for bringing donated/ln-kind (1K), bulk and/or reduced priced materials to the Construction Department. This is accomplished by continually searching out new donors, maintaining relationships with prior donors and bidding/negotiating for best price on materials. Donors are contacted through a mixture of telephone calls, E-mail, direct mail, in-person meetings, and personal calls.
Innovators are independent and impactful decision makers.  They constantly look for ways to improve their major program, challenge the system with new ideas and never settle for following a well-worn path!
 
Knowledge, Skills and Abilities...                                                                                                                                      
The Construction Solicitation Manager must have experience in construction and/or materials donation procurement. They must also possess the ability to build and maintain strong relationships with donors, maintain an accurate list of contacts, provide proper customer service to donors, price estimate, and understand the materials supply stream.
Job Conditions...
Position is full-time (40 hours a week) and works Monday through Friday. Office hours are flexible. Evening and weekend work may be required. Conditions and benefits are contained in the Employee Handbook.
Priorities…
Trinity Habitat expects you to succeed in your actions and outcomes according to…

Core Values	Strategic Plan
Employee Handbook	Job Description
Operations Manual	Job Goals

 
General Responsibilities…

1. Provide calm, confident, and positive leadership to the entire organization.
2. Disseminate information readily to stake holders as appropriate.
3. Submit accurate reports according to deadlines.
4. When confronted with things with which you question, disagree, or have a concern, speak directly with those involved.
5. Ensure that your area, office, and/or building is clean, organized, safe, and in compliance with all codes.
6. Comply with grant requirements accordingly.

1. Wholly manage a primary agency program.
2. Routine, independent, subjective and significant decision-making is required.
3. Management Philosophy & System:
   1. Deploy Gung Ho management principles and practices.  It is necessary to read the book Gung Ho by Ken Blanchard
   2. Utilize the Traction EOS management system.  It is necessary to read the book Traction by Gino Wickman.
4. Program budget creation and adherence.
5. Assist the agency in the creation and operation of checks/balances to ensure system wide integrity.  Think in terms of fraud and theft prevention.
6. Create and maintain relationships with Habitat for Humanity International and other Habitat affiliates.
7. Independently represents the agency outside of the office/warehouse/store.
8. Authority to deviate from Operations Manual without prior approval for special circumstances.

 
Specific Responsibilities:

1. Investigate ALL opportunities for In-kind Products and/or Reduced Pricing for Construction.
2. Bid turn-key packages for Construction Activities — includes negotiation for In-kind and/or reduced/bulk pricing.
3. Evaluate what products we can get In-kind that can be provided to subs and still allow the turn-key concept and procure those items.
4. Negotiate and bid construction trades not currently turn-key.
5. Coordinate deliveries and supply activities with Construction staff.
6. Create a tracking and supply system.
7. Maintains necessary paperwork and reporting —

i. Report 1K donations to Accounting ii. Coordinate Razor's Edge Data Entry with Construction Administrator iii. Coordinate with Construction Administrator any required documentation for 1K compliance.

1. Coordinate opportunities and communication as needed with the Development Department, ReStore, and other New Materials Acquisitions Manager focused on ReStore.

                           Provide outstanding customer service to all donors.
                                   Any other duties deemed necessary by the COO, Senior Director of Construction & Construction Director
Misc:

1. Lift objects weighing up to 50 lbs
2. And other duties as assigned.

 
Understanding & Acceptance…
I understand and am comfortable working for Fort Worth Area Habitat for Humanity, Inc dba Trinity Habitat for Humanity, which is a social service, nonprofit Christian ministry.  I have read and understand the requirements and responsibilities defined in this job description.  In addition, I understand that the position has the potential to be redefined as necessary over the course of my employment. I accept the position of Solicitation Manager and commit to perform to the best of my ability.
 
Fort Worth Area Habitat for Humanity, Inc dba Trinity Habitat for Humanity is an Equal Opportunity company.  Applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability or other protected status.